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UIC and NCAA Compliance Guidelines





STATEMENT OF COMMITMENT |
RECRUITING |
INFORMATION FOR PROSPECTIVE STUDENT-ATHLETES |
INFOMATION THAT ALL CURRENT STUDENT-ATHLETES AND
THEIR FAMILY AND FRIENDS MUST KNOW

CURRENT NEWS

All individuals employed by UIC Intercollegiate Athletics and all members of all UIC Booster Clubs must exhibit the highest commitment to adhering to the NCAA, conference and institutional rules and are honor-bound to report to the proper authorities any violations of these standards.

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II. RECRUITING

WHO IS CONSIDERED A PROSPECTIVE STUDENT-ATHLETE?
The NCAA defines a prospective student-athlete as any student who has started classes for the ninth (9th) grade. In addition, any student who has not started classes for the ninth grade becomes a prospective student-athlete if the institution or a representative of the institution's athletics interests provides such a student (or the student's family or friends) with any financial assistance or other benefit(s) that the institution dies not provide to prospective students generally.

WHEN IS A PROSPECT BEING RECRUITED?
In order to be considered a recruited prospect by NCAA definition, one or more of the following institutional actions must have occurred:

  • An institution provides a prospect with an official visit,
  • An institution has as in-person, off-campus encounter with a prospect or the prospect's parents, relatives or legal guardian(s), or
  • An institution initiates or arranges telephone contact with a prospect, or the prospect's relatives or legal guardian(s), on more than one occasion.

    WHO IS PERMITTED TO BE INVOLVED IN THE RECRUITMENT OF PROSPECTIVE STUDENT-ATHLETES?
    Only approved coaches and athletics department staff members are permitted to be involved in the process of recruiting prospective student-athletes. Representatives of University of Illinois at Chicago's athletics interests are prohibited from contacting a prospective student-athlete or members of his/her family by telephone, letter, electronic transmission or in-person for the purpose of encouraging participation in athletics at UIC. If you know of a prospective student-athlete who may have the interest and ability to participate in intercollegiate athletics at UIC, you are only permitted to contact the appropriate UIC coaching staff. That coach will then take appropriate action.

    WHEN CAN AN INSTITUTION BEGIN TO RECRUIT A PROSPECT?

    Recruiting Material: An institution is permitted to send recruiting material [information about the institution's athletics program(s)] to a prospect beginning September 1 of the prospect's junior year in high school. Athletic questionnaires and camp brochures may be sent to a prospect prior to that date.

    Telephone Calls:

    General Rule - A coach may not initiate telephone contact with a prospect until July 1 following the completion of the prospect's junior year in high school. In addition, a coach may only make one telephone call to a prospect or the prospect's family each week. However, certain exceptions to this rule exist.

    Exceptions - A coach may make more than one telephone call to a prospect under the following circumstances, (1) during the five days prior to a prospect's official visit to that institution, (2) on the initial date for signing the National Letter-of-Intent and the two days following this date, and (3) on the day of a coach's scheduled off-campus contact with a prospect.

    Off-Campus, Face-to-Face Contact:
    A coach may not arrange an off-campus face-to-face meeting with a prospect until July 1st following a prospect's junior year in high school.

    **Important Reminder:
    Only a college coach, who has been certified by his/her institution and the NCAA, may recruit a prospect. Alumni and other representatives of an institution's athletic interests may not contact a prospect to encourage the prospect to attend a particular institution.

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    Set forth below is a summary of key NCAA Division I rules and regulations that are of particular interest to a prospect between the time of their signing of a National Letter of Intent (NLI), and initial enrollment in a collegiate institution. It is important to note that the information below is not an exhaustive summary of all governing NCAA regulations. Should you have questions, please contact Denny Wills, Associate Athletic Director, at 312-996-2032, or by e-mail at dwills@uic.edu, to determine the proper application of the rules prior to proceeding. Remember your eligibility is at stake, therefore be safe rather than sorry - when in doubt, ask first.

    Basic Principle - All NCAA recruiting legislation remains in effect between the signing of a National Letter of Intent and a prospect's initial enrollment at the collegiate institution. The only exception to this principle is that once a prospect has signed a letter of intent, the institution may have an unlimited number of home contacts with you except during a "dead period" and an unlimited number of telephone calls may be made.

    1. Academics - It is extremely important for you to continue to give maximum academic effort as you conclude your high school attendance. To practice or play during your freshman year, you must meet the provisions of NCAA Bylaw 14.3, which include: (a) graduating from high school, (b) achieving a minimum cumulative grade point average in a successfully completed core curriculum of at least 13 academic courses, and achieving a corresponding minimum combined score on the SAT, or minimum sum total score on the ACT as determined by an initial eligibility index, and (c) you must register with the NCAA Clearinghouse as soon as possible. The Clearinghouse must certify all incoming freshmen student-athletes as soon as possible. The Clearinghouse must certify all the provisions of (a) and (b) above. You may contact the NCAA Clearinghouse at:

    2255 North Dubuque Road
    Iowa City, IA 52243-4043
    Phone: (319) 339-3003
    Fax: (319) 337-1556

    2. All-Star Contest - (Basketball prospects only). Following the completion of your high school eligibility and prior to your high school graduation, legislation limits you to participating in no more than two all-star basketball contests. (14.6)

    3. Contacts - After signing a National Letter of Intent, it remains impermissible for recruiting contacts (including correspondence and telephone calls) to be made by a representative of the institution's athletics interests (booster) except those involving permissible pre-enrollment activities (e.g., summer job employment discussion.)

    4. Employment (Summer) - After you sign a letter of intent, it would be permissible for UIC to assist you in securing summer employment to begin subsequent to you graduation from high school. Compensation for this employment must be: (a) at a rate commensurate with the going rate in that locality for similar services, and (b) provided only for work actually performed. (12.4.1, 13.2.4)

    5. Financial Aid - In conjunction with the signing of your National Letter of Intent, you should have received a statement in writing indicating the amount of financial aid to be provided by this institution during your first academic year. The maximum value the institution can provide may not exceed the value of a full grant-in-aid (i.e., tuition and fees, room and board, and required course-related books.) If other promises, funds, or scholarships have been made available to you, these should be immediately reviewed with Tonya McGowan, (312) 996-3556, Associate Director of Athletics at the University of Illinois at Chicago. The institution is precluded by NCAA legislation from awarding athletic aid in excess of one academic year at a time. (15.1 and 15.3.3.1)

    6. Summer Camps - Any individual who has started classes for his/her senior year in high school or has graduated from high school and not yet enrolled in a college institution is permitted to enroll and participate in a UIC sports camp or any other university sports camp. However, it is prohibited for a senior prospect to be employed at any university sports camp. (13.13.1.2.1 and 13.13.1.5.1).

    [The citation following each item refers to the 2002-03 NCAA Manual] Please don't hesitate to contact the Compliance Office or the appropriate coaching staff if you have a question concerning your eligibility. This information is intended only as an informational tool to ensure that you are aware of the rules in effect prior to and during your enrollment at UIC.

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    In order to keep you, our UIC student-athletes, up-to-date and informed regarding NCAA and University regulations that pertain to you, and to help you avoid activities that may jeopardize your eligibility to participate and compete, the following rules material has been put together for your benefit and information.

    Summer Employment
    1. All earnings from summer employment must be a rate of pay that is comparable with the going rate, in that locale, for the type of work performed.

    2. You should be paid by check (not cash) for the hours that you actually worked. (Exceptions: Work such as babysitting, lawn work, etc.)

    3. You cannot have transportation to and from work provided by your employer unless transportation is provided to all employees.

    4. Your employer cannot provide you with any benefit or privilege that is not provided to all employees (e.g., meals, cars, entertainment at home, vacation trips, water skiing, etc.). One exception: A representative of UIC's athletic interests (which would include your summer employer) is permitted to provide a student-athlete with an occasional home meal. The meal must be at the representative's home and may not be in a restaurant and must be on an infrequent basis (i.e., once very few months). In addition, the representative is permitted to provide you with transportation for the sole purpose of attending this occasional home meal.

    5. You cannot be paid for teaching or coaching sport skills in your sport on a fee-for-lesson basis. You can be employed by a community agency or club to teach sport skills as long as you have other duties and responsibilities.

    Academic Year Employment
    The NCAA's Board of Directors adopted legislation at its April 1998 meeting that allows student-athletes to receive employment earnings during the academic year. However, it is imperative that you keep in mind the specific guidelines that must be followed in the event that you decide to obtain on- or off-campus employment during the 2002-2003 academic year.

    1. All earnings from academic year employment must be at a rate of pay that is commensurate with the going rate for the type of work performed.

    2. You must be academically eligible in order to seek term-time employment.

    3. You may not earn more than $2,000 from employment over and above the value of a full grant-in-aid.

    4. You may work off-campus or on-campus, but not within the athletics department or in a facility owned or operated by the athletics department.

    5. You and your employer must complete the Student-Athlete Term-Time Employment Forms and file these documents with the Compliance Office before you begin your employment.

    Summer Competition
    1. All Sports: You must have written approval from the UIC Athletic Department to participate in any official state games or to participate in any official tryouts and/or any competitions involving National Teams, the Pan American Games, or the Olympic Games.

    2. Current student-athletes and recruited prospective student-athletes who are in the UIC area during the summer cannot participate jointly in recreational activities at the direction of, organized by, or observed by a UIC coaching staff member.

    3. No more than the following number of UIC student-athletes with eligibility remaining may practice or compete out-of-season on the same outside amateur team during the summer:

    Baseball - 4, Basketball - 1, Soccer - 6, Softball - 4, All other teams - No Limit [No other member of the UIC Athletic Department (e.g., coach, official, player, etc.) can be involved with the team in any way.]

    4. Basketball League Play: Student-athletes may compete on only one team in one approved summer league between June 15 and August 31.

    a. You may play only in a league approved by the NCAA. Be sure to ask your coach about this before you participate in a summer league.

    b. You must have written permission from UIC's Director of Athletics.

    c. You cannot play in an "All-Star" game of any type.

    d. No more than one player with eligibility remaining from any single 2- or 4-year college can play on the same league team.

    e. The league must be within 100 miles of your official residence or the UIC Campus.

    What is an extra benefit?
    An extra benefit is any special arrangement by an institutional employee or a representative of the institution's athletics interests to provide a student-athlete or a student-athlete's relatives or friends a benefit of which is not generally available to the institution's general student population or their relatives or friends or to a particular segment of the student population (e.g., foreign students, minority students) determined on a basis unrelated to athletics ability.

    1. You cannot accept anything from an employee of UIC or a representative of our athletics interests (e.g., use of a car, clothing, gifts, money, tickets for any kind of entertainment, payment of long distance telephone calls, free summer storage space). Essentially, you must not accept benefits from individuals whom you are not naturally or legally dependent.

    2. You cannot accept room and/or board from any employee or booster of UIC athletics.

    3. You cannot accept free or reduced cost merchandise (e.g., athletic shoes, music cassettes/cd's, clothing) or services from a merchant unless that free or reduced cost item is also available to the general public.

    4. You cannot accept a free or reduced cost meal from a restaurant. In addition, you may not eat at a restaurant as the guest of an athletics booster or an employee of UIC.

    5. On infrequent, special occasions (e.g., student-athlete's birthday, Thanksgiving, etc.) you may accept an invitation to the home of an employee of UIC or an athletics representative for a meal. The employee or booster may provide transportation for you to attend this occasional meal at their home (provided the employee's or athletics representative's home is within 30 miles of campus or your home).

    6. You cannot use an athletics department copy machine, fax machine, express mail service or make long distance phone calls using athletic department equipment.

    7. Members of the athletics department staff are not permitted to type reports, papers, letters, etc. for any student-athlete.

    8. You cannot receive a special discount, payment arrangement or credit on a purchase (e.g., airline ticket, clothing, athletic gear) or service (e.g., laundry, dry cleaning) from an employee of UIC or an athletic booster.

    9. A UIC employee or a booster cannot provide you with a loan of money, a guarantee of bond, or the signing or co-signing of a note to arrange a loan.

    10. A UIC employee or a booster cannot provide you with the use of an automobile for any reason.

    The acceptance by you, your parent(s)/guardians(s), or friends of any extra benefit is a violation of NCAA regulations and places your eligibility for intercollegiate competition in immediate jeopardy. Please contact the Compliance Office or your coaches if you are offered any benefit from an individual whom you are not naturally or legally dependent.

    Gambling
    1. You may not knowingly provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition.

    2. You may not solicit a bet on any intercollegiate team representing any institution or any professional team.

    3. You may not accept a bet on any team representing the University of Illinois at Chicago or participate in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by organized gambling.

    Promotional Activities
    1. You cannot allow your name, picture, or personal appearance to be used to advertise or promote any commercial products, services or employers/jobs (e.g., you may not model clothing, etc.), even if no compensation is received.

    2. You cannot allow a commercial business to use your name or picture in a "name-the-player" contest.

    3. You may be involved in a promotional contest (e.g., half-court basketball shooting contest) if you are selected for participation through a random drawing.

    4. Any approved charitable appearance must occur without your missing any classes. (Approval to appear at any charitable activity must be received from either the Compliance or Life Skills Office).

    5. Any questions about permissible activities should be directed to your coach, the Compliance Office or the Life Skills Office in advance of the activity, so as not to jeopardize your eligibility.

    The importance of following all NCAA rules and regulations is imperative to maintaining the integrity of the University of Illinois at Chicago. We ask all alumni, current student-athletes, prospective student-athletes, their families and friends to help the University protect the athletic eligibility of our student-athletes and the reputation of the University by adhering to the rules and regulations of the NCAA and by contacting the Compliance Office or the NCAA with all questions.

    The NCAA can be reached at (317) 917-6222 or you can access their Web site at www.ncaa.org.

    The Compliance Office can be reached at (312) 996-2032.

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